The power of collaboration

This quarter I have learned the power of collaboration. While I have worked with many student organizations in the past and still do, my organizations have never done a large-scale collaboration with another organization.

This spring was different. My ImPRessions team and our client, Backdrop Magazine, decided to produce a huge outdoor event to celebrate the release of Backdrop’s latest issue. We couldn’t fund it ourselves, so we looked to two major student organizations on campus, University Programs Council and the Black Student Cultural Programming Board, got funding from Vision Ohio, and the rest is history.

Collaborating is such a unique experience because it allows everyone to bring their most valuable talents to the table to produce something amazing. It also proves difficult at times trying to make sure everyone’s goals are met and that communication is optimal.

Through this event I also learned a lesson or two in crisis communication. The artist canceled 16 days before the event, which is arguably the worst problem that could come up in planning and implementing a huge concert. However, we were not daunted. The team was incredible and acted quickly in searching for a new artist. I was very impressed with UPC and BSCPB in their experience and poise in such a difficult situation, and am very grateful Backdrop and ImPRessions (the rookies in implementing huge concerts), had “seasoned professionals” working with us.

We were very nervous about publicly disclosing the fact that we had no artist two weeks before the event, but we made a statement on our Facebook group and, to my amazement, received nearly zero criticism from students. In fact, many tried to offer solutions to us. This to me is a testament to the power and importance of being open and honest and communicating effectively 100 percent.

Once we found a new artist (two actually: Clipse and Consequence), everything else came together seamlessly. There was not a cloud in the sky on the day of the event and I think people really enjoyed the concert.

I have learned so much from working on this event and throughout the year with my client in general, and I’m actually going to miss it all next year, but I have the utmost confidence in my successors and look forward to seeing what they come up with for 2010-2011.